Application to Access Property Building Files

Property Owners who wish to view their Property Building Files, or authorize another party (i.e. real estate agent) to view the file(s), may do so by completing the 'Application to Access Property Building Files' webform below. This form must be completed by the property owner. A $75 application fee payment is required prior to processing. See below for payment options.

For more information, please see the Frequently Asked Questions below or contact the Building Department.

Frequently Asked Questions

A non-refundable $75 application fee is required for Applications to Access Building files. This fee is for the service of researching, locating, reviewing, booking appointments and meeting with the applicant (or authorized parties).

Payment may be made:
- at the Municipal Office by cheque, cash or debit; or
- online using OptionPay
If copies are requested, additional copy charges may apply as per the Miscellaneous Fees and Charges Bylaw.
1. The 'Application to Access Property Building File' form is received by the District.
2. The Building Clerk processes the request in the order by which it was received.
3. The Building Clerk contacts the property owners and/or authorized parties to make an appointment to attend the office to review the file contents.
No, not from the District of Coldstream.
- Copies of records from the Land Title and Survey Authority of British Columbia (LTSA) - such as land titles, documents or plans - can be obtained by using the services of any registry agent in BC (consult www.bcapra.org or title services in the Yellow Pages), real property lawyer, notary public, or land surveyor.
- You can also order titles to land or strata plans online through the myLTSA Explorer service.
- For more information, please contact the LTSA.
- Property owners must complete the 'Application to Access Property Building Files' form (below) to authorize real estate agents or other third parties to view their property file.
- The District encourages real estate agents to utilize the available information on properties they are selling prior to listing when possible.
- Ideally, the real estate agent will disseminate the information to prospective buyers and other agents, as opposed to the District processing multiple requests on one property (slowing the overall processing time).
- It is recommended that real estate agents arrange, through the property owner, to have the property building file reviewed prior to, or immediately upon, listing a property to support a smooth transaction.

Please be advised that the District:

does not guarantee the accuracy or completeness of the information being provided;
may not have any property and/or building files;
is not responsible for costs incurred or damages sustained as a result of errors, deficiencies, and/or omissions in the documents; and

Information is disclosed pursuant to the Freedom of Information and Protection of the Privacy Act (FIPPA) and the Federal Copyright Act.

Application Form

Property/Owner Information

Property Owner(s)

Property Owner(s)
	Property Owner(s)	Item weight

more items

Name of person(s) who own the property

Business Name (if applicable)

Business Name (if applicable)
	Business Name (if applicable)	Item weight

more items

Email Address

Email Address
	Email Address	Item weight

more items

Phone Number

Phone Number
	Phone Number	Item weight

more items

Subject Property Address

City/Town

State/Province

Authorization

Additional Parties Authorized to View the Files

Please list all the parties that you wish to authorize to view the property building file (i.e., realtors)

Additional Information

Please provide any additional information, such as specific documents you are searching for.

Property Owner Authorization

By signing above I, the property owner of the address listed above, authorize the parties listed above to view and/or obtain a copy of documents contained in the building file for the above noted property from the District in accordance with the requirements of the Provincial Freedom of Information and Protection of Privacy Act.

Date of Application

I understand that a $75 application fee must be paid in advance of my file being released

Alerts

Application to Access Property Building Files

Frequently Asked Questions

A non-refundable $75 application fee is required for Applications to Access Building files. This fee is for the service of researching, locating, reviewing, booking appointments and meeting with the applicant (or authorized parties).

Payment may be made:

While the District strives to provide accurate information in a timely manner, it may take up to 10 business days to process a request.

No, not from the District of Coldstream.

You can also order titles to land or strata plans online through the myLTSA Explorer service.

Property owners must complete the 'Application to Access Property Building Files' form (below) to authorize real estate agents or other third parties to view their property file.

Yes, by completing the Application to Access Property Building File webform below and paying the application fee.

Please be advised that the District:

Application Form

Property/Owner Information

Authorization

Call

Fax

Alerts

Application to Access Property Building Files

Frequently Asked Questions

Please be advised that the District:

Application Form

Property/Owner Information

Authorization

Monday to Friday

Call

Fax