Coldstream Community Hall

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Built to Celebrate Life's Special Moments

The Coldstream Community Hall is a stunning, state-of-the-art meeting space and fully equipped event venue. Our all-inclusive rental packages and experienced event team make it easy to plan your private or public gathering.

*Plan with Ease

*Celebrate in Style

*Focus on the Moments

Create an Event to Remember
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Versatile Spaces The Coldstream Community Hall is a flexible and dynamic venue with a gorgeous, light-filled gallery that welcomes each guest. It has the option for a meeting room for smaller groups or the entire hall for larger crowds. Whether you envision an indoor or outdoor event (or a blend!), let’s work together and create the perfect backdrop for your special occasion.	Inclusive Facility Booking the Main Hall provides you with full access to: Private terrace backing onto green space with articulating glass doors Wifi and top-tiered projection, sound systems and retractable stage Wheelchair accessible facility and washrooms 270 upholstered chairs and a variety of tables Guidance from our Event Team	Premium Design The warm, neutral colours and the high-grade furnishings create a rich backdrop ready to be styled your way. From high-grade flooring to impressive ceiling design, you’ll be proud to host your event in a venue built for celebrating in style. Expansive windows showcase our nature-rich setting. Meanwhile, diverse, outdoor backdrops are just steps away, making photo opportunities a breeze.

Weddings	Family Gatherings	Corporate Events	Fundraisers
Celebrations of Life	Trade Shows & Exhibitions	Classes & Demonstrations	Passive Recreation
	Meetings & Seminars	Concerts & Recitals

Set-up & Maximum Seating at a Glance

Our 4,700 sq foot state-of-the-art facility offers flexible configurations for events of all sizes with accessibility for all guests.


222 Banquet Style Up to 26 tables seating 8 and a 14 person head-table. Natural and variable lighting. *4400 sq feet Book the Hall	Image
270 Theatre Style (300 max capacity) High quality comfort seating. Exceptional sound. *4400 sq feet Book the Hall	Image
35 Small Meeting Intimate space for smaller functions. 55' Smart TV. 690 sq. feet available Mon-Thur only* Book the Hall	Image
PLUS Outdoor Patio backing onto greenspace. Unfurnished natural beauty. *1288 sq. feet Book the Hall	Image

Inclusive Pricing for Stress-free Planning

Meeting Room	3/4 Hall	Full Hall	Add Kitchen
From $21/hour	From $70/hour	From $87.50/hour	$100 per booking

Fully Equipped Catering Kitchen

Your $100 fee gives you:

Freedom to prepare, cook and serve onsite
Opportunity to reheat and serve food prepared offsite
High-quality, neutral tableware and water glasses
Access to a double fridge, freezer, gas stove/double oven, flattop and dishwasher
Neutral place settings for 220 people
Coffee and tea service equipment
Popcorn maker (additional charge)
Staff liaison to work with your catering team

Premium Audio-Visual Set-Up

All Main Hall rentals have access to:

260 sq. foot event stage
Top-tiered house audio system
Projector & screen
Both wired and wireless internet
Wireless handheld (2) and lapel (1) microphones
Portable sound system (additional charge)

We Believe Hosts Deserve to Enjoy Their Event Too!

We know you want to create an event to be proud of. To do that, you need a venue that makes an impression and gives the functionality you need. The problem is even when you find a perfect venue, coordinating equipment and other rentals becomes overwhelming and stressful.

We understand how long your to-do list is, so we’ve made it simpler to create a smooth, memorable event!

Book a tour of our state-of-the-art, all-inclusive facility.
Confirm your room requirements and dates.
Confidently plan your event knowing the facility has everything you need from sound systems to spoons. Plus, our team will guide you through the planning paperwork and meet you on-site to get you started on event day.

So book a tour with a member of our team. Reduce the pressure of planning and create an event to remember at Coldstream’s stunning Community Hall.

Testimonials

We want to express our gratitude to you and your team for providing us with a beautiful venue and excellent customer service during our ‘Business After 5’ event. The hall had everything we needed, and we appreciated the opportunity to showcase Archway Society and your new hall in such a positive way... Tanya, Archway Society for Domestic Peace, 2024

We just had our wedding there this past weekend and had so many compliments about the venue. The venue is beautiful. Everyone loved teh articulating glass doors where we had an amazing inside/outside ceremony....Nadene, 2024

Lovely Facility to have a function! Beautiful place for a wedding - a few fairy lights and flowers, you are all set! We had our Christmas party there....Trudi, 2024

Community Hall & Meeting Room Rentals

To request a rental at the Coldstream Community Hall, please click: Book the Hall

Ask Us Anything

We are here to help your event run smoothly from planning to execution:

- 4,700 sq foot state-of-the-art facility
- Occupancy Maximums:
Banquets and Large Meetings 222
Small Meeting 35
Theater Style Events 300
- Private terrace backing onto greenspace
- Welcoming indoor/outdoor space with articulating doors
- Retractable stage
- Dividing wall to create a smaller, more intimate space
- Wheelchair accessible facility and washrooms
- Wifi and top-tiered house audio visual systems
- A photographers dream with close access to beautiful parks, beaches, playgrounds, and country roads
- Neutral place settings
Floor Plan
Staff will prepare a draft Rental Agreement upon receipt of your Booking Request. This will place a hold on your date for a maximum of ten business days, giving you time to consider your options. To secure your date, payment must be received as per the Rental Agreement. A booking is not confirmed until the Rental Agreement has been signed by both the Applicant and the District of Coldstream and the required payment has been received (see Fees, Deposits and Payments).
Cancellation of Rentals by the User
Cancellation requests must be made in writing. If the User provides notification of cancellation on a non-business day or after 4:30 pm on a business day, notice shall be deemed to be given on the next business day. The District will retain a cancellation fee based on the total Rental Fee as shown on the contract (excluding music license) and time before an event, as follows:
>9 Months (273-730 calendar days) 15%
3-9 Months (91-272 calendar days) 25%
1-3 Months (31-90 calendar days) 50%
30 calendar days or less Not refundable
Cancellation of Rentals by the District
The District may, at its discretion, cancel a rental due to the facility being required for District business, emergency, safety or maintenance concerns. Cancellations by the District will effectively cancel the Rental Agreement and the District will fully refund any deposits or paid fees or reschedule for another suitable time. The District will endeavor to provide 7 days' notice - except where an emergency, safety or maintenance concern dictates otherwise.
Cancellation by District for Agreement Holders’ Breach
Without limiting other remedies available to the District, the District may cancel the Rental Agreement, prevent the User from holding the event, or remove the User from the facility during the event. The District may keep the damage deposit if the User breaches any term or condition of the Rental Agreement.
The District retains the right to reschedule any or all unused facilities arising from a cancellation.
Cancellation of Meeting Room or Short-Term Rental by the District
For Meeting Room rentals or rentals of five (5) hours or less, the District may, at its discretion, cancel a rental in favour of a full hall or full day rental. Cancellations by the District will effectively cancel the Rental Agreement and the District will fully refund any deposits or paid fees or reschedule for another suitable time. The District will endeavor to provide 7 days' notice – and will only displace the same group no more than one (1) time for a consecutive rental (eg: 6-10 sessions) or no more than two (2) times per season (eg: fall/winter/spring).
- Facility Use Fees Bylaw - Schedule A (2024)
- If a rental is greater than six months in advance, payment of one third (1/3) of rental fees are due at the time the Rental Agreement is confirmed and signed. Payment of one third (1/3) of rental fees are due six (6) months prior to an event and the final one third (1/3) of rental fees are due thirty-one (31) days prior. For rentals less than six (6) months in advance to an event, 2/3 of rental fees are due at the time the Rental Agreement is confirmed and signed and one third (1/3) of rental fees are due thirty-one (31) days prior. For rentals less than 31 days prior to an event, full rental fees are due at the time the Rental Agreement is confirmed and signed.
- Coldstream community organizations with ongoing seasonal rentals must pay a rental deposit of the first months rent at the time the Rental Agreement is signed. Subsequent fees must be paid monthly – one month in advance.
- Deposits (e.g.: damage, key, etc.) - Within ten (10) day of your event, damage deposits will be refunded, where there is no facility damage and/or there is no inventory that is missing or damaged.
- Insurance must be obtained for the duration of all rented time and must be provided to the District at least two weeks prior to the event date.
- Such policy must be written on a comprehensive basis with inclusive limits of not less than $2 million per occurrence and up to $5 million aggregate at the discretion of the Director of Financial Administration.
- The District of Coldstream must be included as an “Additional Insured”.
- Insurance maybe purchased at an insurer of your choice or through EventPolicy
- Vendors: Proof of insurance will be required for any vendors that are participating in your event. Vendor insurance provides coverage for claims and lawsuits that may result from a vendor’s operations or participation at your event. Proof of this type of insurance protects your operations as the event host as well as the vendor, in the event of a claim.
The Hall has 3 types of tables for your use. Below is some information to help you decided on the best linens for your event:
- 60" (5 foot) Round (Quantity: 26):
  Above chair length: 90"
  Chair length: 108"
  Floor length: 120"
- 72" (6'x2.5') Rectangular (Quantity: 20):
  Chair length: 54" x 96"
  Floor length: 90" x 132"
- 30" (2.5 foot) Round Bar Height Tables (Quantity: 6):
  Floor length (flow) 108" round
  Floor length (with a tie) 120" round
Renters may choose to find their own insurance that meets the requirements noted under Event Insurance or they may consider utilizing Event Policy.
EventPolicy is provided as a convenience and is Canada’s first web service offering automated, online special event liability insurance. Available 24/7 on all mobile devices.
Website: www.eventpolicy.ca
Phone: 1-800-988-7868
*If you have vendors at your event, please select this prompt through the EventPolicy application portal to generate the correct insurance coverage.
- Please bring an HDMI compatible laptop (or dongle) to interface with the AV/projection and sound system. A USB-HDMI dongle and older model laptop (no powerpoint) are available. We recommend making an appointment to test your technology before your event.
- Live Streaming is not available.
Catering & Food
Food Service - Private Events:
- Self-cater - no requirements
- Food delivery/drop off - no requirements
- Caterer cooking onsite - follow the Caterer's requirements below.
Food Service - Public/Ticketed Events:
- If you are only serving Interior Health exempt food - no requirements
- Other food service - must follow the caterer's requirements below.
Caterer's Requirements:
- A District of Coldstream or Intercommunity Business License
- An Interior Health Authority Catering Food Service Permit or a Temporary Food Service Permit which may be acquired through Interior Health.
- A food safe certification (individual must be onsite for the duration of food preparation)
- A food safety and disposal plan
Caterers are not permitted to dump grease, grey water or ice onto the turf areas, bricks, toilets, sinks or into garbage containers.
Food Trucks
- Valid District of Coldstream Business License
- Proof of liability insurance of $2 Million showing the District of Coldstream as additional insured
- Proof of motor vehicle insurance (if applicable)
- Interior Health Approval
- BC Safety Authority Approval
- Compliance with the National Fire Protection Association standards for commercial cooking operation
- Discharge management plan
Alcohol
Alcohol Service Requirements:
- A Special Event Permit from the BC Liquor and Cannabis Regulation Branch (LCRB)
- You must ensure that your liability insurance includes Host Liquor Liability coverage.
- A Security Plan: The District and/or the LCRB may require a security plan.
A copy of the Applicant's approved liquor permit must be provided to the venue a minimum of two weeks prior to the event date.
The Applicant must comply with all regulations outlined in the British Columbia Liquor and Cannabis Regulation Branch - Special Event Permit Manual.
You must display your Special Event Permit at your event an keep a copy of your liquor purchase receipt onsite as well.
Tips and Tricks for ALL the people helping you and/or providing services for you (e.g., caterer, wedding planner etc.).
For your booking, consider:
- Making sure that you allow enough time in your rental to setup and take down (including vendors and DJ’s).
- Arrange to rent wine glasses and linens.
- Storage is not available before or after your event outside of your contracted rental time (incl. beverages, floral arrangements, equipment, vendors, etc.).
- Decorate to make EXIT simple and set up with take down in mind (ripping down decorations may cause damage). You can decorate with painters tape and other non-permanent stick solutions. The Hall has 30 magnets that can be used to hang items (max 10lbs) from the ceiling
- Organize take down duties: Label bins and boxes & assign one group to remove décor followed by a group to clean and store tables/chairs to optimize your time.
- Your events team is here to help! Arrange a tour or ask us anything that might help you with your special day.